These resources provide a basic IP and Legal Issues toolkit for projects engaging with next generation technologies. There are several ways of working with the resources.
- Download or review the individual resources on this page
- Download or view the relevant Flowchart to select the correct resources for your project
- Use relevant Diagnostic Tool to select the correct resources for your project
The resources are divided into the following sections:
1. Basic information about IP, other legal issues and Web2.0
2. Practical legal tools for projects engaging with Web2.0
3. Template licences, model releases, policies and forms
4. FAQs and Use Cases
5. Web2.0 and IP Presentation
6. IP Animation
1. Basic information about IP, other legal issues and Web2.0
1.1 IP and Web2.0 Factsheet
| Word Document | PDF Document |
1.2 Other Legal Issues Factsheet
| Word Document | PDF Document |
1.3 Contract and Copyright Factsheet
| Word Document | PDF Document |
This paper provides an overview of the relationship between contracts and copyright and in particular the types of clauses which might override copyright exceptions to which your institutions may benefit.
1.4 Terminology Toolkit
| Word Document | PDF Document |
1.5 Copyright Exceptions Overview
| Word Document | PDF Document |
1.6 Intellectual Property Rights Overview
| Flash Presentation (opens in a new window)|
1.7 Moderation vs Take Down Factsheet
| Word Document | PDF Document |
2. Practical legal tools for projects engaging with Web2.0
2.1 Planning Ahead: Copyright Strategy
| Word Document | PDF Document |
2.2 Copyright Checklist
| Word Document | PDF Document |
2.3 Getting Permissions
| Word Document | PDF Document |
2.4 Making Informed Decisions: Risk Management
| Word Document | PDF Document |
2.5 List of Licences that You Might Use to Provide Access to Your Content/Technology
| Word Document | PDF Document |
2.6 Licences You May Encounter from Third Parties whose Content/Technology You Wish to Use
| Word Document | PDF Document |
2.7 Top Tips for Issuing Licences to Third Parties Who Wish to Use Your Content /Technology
| Word Document | PDF Document |
2.8 Top Tips for Requesting Licences from Third Parties Whose Content/Technology You Wish to Use
| Word Document | PDF Document |
2.9 Top Tips for Using Licences Supplied by Third Parties
| Word Document | PDF Document |
2.10 Legal Issues Checklist
| Word Document | PDF Document |
2.11 Risk Management Checklist
| Word Document | PDF Document |
2.12 FOI Checklist
| Word Document | PDF Document |
3. Template licences, model releases, policies and forms
Before you use any of these licences, always read the licence you would like to use and adapt to suit your own requirements. Be aware that amendments made in a licence, especially to definitions, might change the meaning of the remainder of that licence. If in doubt, always seek legal advice.
Securing Permissions to use third party content (“Rights in”)
3.1 Model Terms and Conditions of Service which can be used by a Project/Institution to encourage users of a website/service to use the materials responsibly and to grant the Service permission to use any content uploaded by the users (user-generated content).
| Word Document | PDF Document |
3.2 Model licence for requesting permission from third parties (specifically those such as publishers, film companies etc) which covers all the uses and all other reasonable terms and conditions that the project partner requires for the project.
| Word Document | PDF Document |
3.3 Model contractual clauses for requesting permission from students
| Word Document | PDF Document |
3.4 Model contractual clauses for requesting permission from staff
| Word Document | PDF Document |
3.5 Model contractual clauses for requesting permission from freelancers
| Word Document | PDF Document |
Copyright is a property right and as such the owner of those rights can transfer the right to another (assignment) or grant licences (exclusive or non-exclusive) to others, permitting them to do some or all the acts restricted by copyright in relation to the work. An assignment of copyright can be thought of as a disposal of the copyright for instance by way of sale. The assignment of the copyright need not to be total and absolute, it can be partial. The assignment can be limited either in the terms of the things the copyright owner can do, or in terms of the period of subsistance of copyright. An assignment and an exclusive licence have the same effect and to be effective these must be in writing and signed by or on behalf of the present copyright owners.
The model agreements that are reproduced here provide for an assignment of rights and a licence back. If a licence is required (instead of an assignment), an exclusive licence (limited or perpetual) can be requested with a licence back to the Licensor, or alternatively, if less control of the final work is required, a non-exclusive licence can be requested instead.
3.6 Example Consortium Agreement
| Word Document | PDF Document |
3.7 Template Permission Email
| Word Document | PDF Document |
3.8 Sample letter for requesting permission from third parties
| Word Document | PDF Document |
Granting Permissions to Users (“Rights Out”)
3.9 User to User model licence which is granted by a user to another user for the use of its creation. The User to User licence can also be used by users of a service which allows them to make derivative works. This licence ties in with the Terms and Conditions of Service (above) and in particular the obligation within the Terms and Conditions on users of the service to make any new work available under their own licence. This Licence would work in a similar way to the use of Creative Commons Licences.
| Word Document | PDF Document |
3.10 Model Consent Form
| Word Document | PDF Document |
3.11 Moderation Policy Template
| Word Document | PDF Document |
3.12 Privacy Policy Template and Procedures
| Word Document | PDF Document |
3.13 Notice and Take Down Policy Template
| Word Document | PDF Document |
3.14 Disclaimer Template
| Word Document | PDF Document |
4.1 IPR FAQs
| Word Document | PDF Document |
4.2 IPR Use Cases
| Word Document | PDF Document |
4.3 International Issues and Liability FAQs
| Word Document | PDF Document |
4.4 ESecurity FAQs
| Word Document | PDF Document |
4.5 Accessibilty FAQs
| Word Document | PDF Document |
4.6 FOI FAQs
| Word Document | PDF Document |
4.7 FOI Frequently Asked Questions
| Word Document | PDF Document |
4.8 DP FAQs
| Word Document | PDF Document |
4.9 DP Use Cases
| Word Document | PDF Document |
4.10 Inappropriate Content FAQs
| Word Document | PDF Document |
4.11 Inappropriate Content Use Cases
| Word Document | PDF Document |
4.12 Contract and Employment FAQ
| Word Document | PDF Document |
5.1 Web2.0 and IP Presentation providing an overview of the different types of rights prevalent in Web2.0 engagement and a basic strategy for establishing appropriate course of action
| PowerPoint Presentation |
5.2 Template Agenda for Web 2.0 and IP Workshop
| Word Document | PDF Document |
6.5 Animation: Intellectual Property Rights in the Web 2.0 world
| View Animation (opens in a new window) |
